Chamber Membership and event registration is required to
participate in Family Fun Fest.
Not a member and would like to sponsor or be a vendor?
Call the Chamber office at 530-746-5860 fora special first year membership rate to join the event!
participate in Family Fun Fest.
Not a member and would like to sponsor or be a vendor?
Call the Chamber office at 530-746-5860 fora special first year membership rate to join the event!
Thank you for signing up to join us for Family Fun Fest!
ALL participating vendors must first register and complete payment, then submit this online vendor agreement to participate. Additionally, all vendors will be required to provide a certificate of insurance.
Vendor Agreement
This agreement is made and entered between Davis Chamber of Commerce, Family Fun Fest! 2025, and your business listed above, an independent contractor (Vendor).
Booth Hours: All booths will be open for business on Friday, September 5th, between the hours of 5:30 and 8:30 pm at Nugget Fields, located at 1801 Moore Blvd.
Cost: In exchange for booth space which will include one 6' foot table and two chairs, or sponsorship level arrangement, during the Family Fun Fest! event, the Vendor agrees to pay the Davis Chamber of Commerce;
A. For agreements with payment and insurance received on or before August 11th, 2025
The purpose of this agreement is to set forth the terms and conditions whereby the Vendor is authorized by the Davis Chamber of commerce, Family Fun Fest! to operate a business booth for the purpose of promoting and/or selling represented products under the following terms and conditions.
Indemnification: To the fullest extent permitted by law the Vendor shall indemnify, defend and hold harmless the Davis Chamber of Commerce, and its officers, director employees and volunteers (collectively "DCOC") from and against any claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of our resulting from this agreement whether caused in whole or in part by the Vendor, its officers, directors, employees, assigns, and volunteers directly or indirectly employed by them or anyone for whose acts they may be liable. Vendor agrees to obtain general liability insurance for the event with a minimum of $1,000, 000 (One Million) per incident
coverage. View Sample Insurance Document Here.
*To Note - Most of our Vendors participate in several DCOC events each year. To make the insurance process
easier and more affordable for our Vendors, we have worked with our insurance advisor to streamline the insurance process for you and your provider. You will only have to turn in one certificate each year to receive DCOC approved coverage for Chamber events where insurance is required.
Insurance Policy must contain the following verbiage:
“The Davis Chamber of Commerce, its officers, directors, employees, and volunteers (collectively “DCOC”) are an Additional Insured with respect to liability arising out of the actions performed by or on behalf of the named insured relating to participation at DCOC events during the period of January 1st, through December 30th, 2025. Events will be held in the City of Davis, and include food, merchandise, activities, live entertainment. Certain events,
specifically Celebrate Davis, Family Fun Fest and Discover Davis will have alcohol. All events are open to the general public”.
Insurance certificates may be mailed to:
Davis Chamber of Commerce at: PO Box 74094 | Davis, CA 95617
Event Address for your provider: 1801 Moore Blvd| Davis, CA 95616
Certificates may be emailed to [email protected] - Subject Line MUST state Family Fun Fest! 2025
Vendors without the required insurance certificate will not be allowed to participate in the event.
Terms and Conditions: This event is rain or shine.
Operator will not be permitted to set up unless they have made full payment and provided proof of insurance. Vendor refunds will be processed as follows for vendor-initiated cancellations:
Booth Rules:
The DCOC encourages Vendors to preplan their event to keep waste at a minimum.
An acknowledgement and a copy of the Vendor Agreement will be emailed to you once your submission is received.
I, acting on behalf of my company, acknowledge that I have read and fully understand the terms presented above:
ALL participating vendors must first register and complete payment, then submit this online vendor agreement to participate. Additionally, all vendors will be required to provide a certificate of insurance.
Vendor Agreement
This agreement is made and entered between Davis Chamber of Commerce, Family Fun Fest! 2025, and your business listed above, an independent contractor (Vendor).
Booth Hours: All booths will be open for business on Friday, September 5th, between the hours of 5:30 and 8:30 pm at Nugget Fields, located at 1801 Moore Blvd.
Cost: In exchange for booth space which will include one 6' foot table and two chairs, or sponsorship level arrangement, during the Family Fun Fest! event, the Vendor agrees to pay the Davis Chamber of Commerce;
A. For agreements with payment and insurance received on or before August 11th, 2025
- Linear: $150, Nonprofit: $100, Corner: $200, Food: $100, and/or selected sponsorship level.
- Additional charges may be applied if payment and insurance are not provided by August 12th, 2025.
The purpose of this agreement is to set forth the terms and conditions whereby the Vendor is authorized by the Davis Chamber of commerce, Family Fun Fest! to operate a business booth for the purpose of promoting and/or selling represented products under the following terms and conditions.
Indemnification: To the fullest extent permitted by law the Vendor shall indemnify, defend and hold harmless the Davis Chamber of Commerce, and its officers, director employees and volunteers (collectively "DCOC") from and against any claims, damages, losses and expenses, including but not limited to attorneys' fees, arising out of our resulting from this agreement whether caused in whole or in part by the Vendor, its officers, directors, employees, assigns, and volunteers directly or indirectly employed by them or anyone for whose acts they may be liable. Vendor agrees to obtain general liability insurance for the event with a minimum of $1,000, 000 (One Million) per incident
coverage. View Sample Insurance Document Here.
*To Note - Most of our Vendors participate in several DCOC events each year. To make the insurance process
easier and more affordable for our Vendors, we have worked with our insurance advisor to streamline the insurance process for you and your provider. You will only have to turn in one certificate each year to receive DCOC approved coverage for Chamber events where insurance is required.
Insurance Policy must contain the following verbiage:
“The Davis Chamber of Commerce, its officers, directors, employees, and volunteers (collectively “DCOC”) are an Additional Insured with respect to liability arising out of the actions performed by or on behalf of the named insured relating to participation at DCOC events during the period of January 1st, through December 30th, 2025. Events will be held in the City of Davis, and include food, merchandise, activities, live entertainment. Certain events,
specifically Celebrate Davis, Family Fun Fest and Discover Davis will have alcohol. All events are open to the general public”.
Insurance certificates may be mailed to:
Davis Chamber of Commerce at: PO Box 74094 | Davis, CA 95617
Event Address for your provider: 1801 Moore Blvd| Davis, CA 95616
Certificates may be emailed to [email protected] - Subject Line MUST state Family Fun Fest! 2025
Vendors without the required insurance certificate will not be allowed to participate in the event.
Terms and Conditions: This event is rain or shine.
Operator will not be permitted to set up unless they have made full payment and provided proof of insurance. Vendor refunds will be processed as follows for vendor-initiated cancellations:
- Cancellations on or before August 5th - full refund eligible
- Cancellations on and between August 6th and August 15th - 50% of payment received
- Cancellations on after August 16th - no refund provided
- Vendors shall not display, sell or dispense any items with offensive, profane, and/or illegal drug related paraphernalia. The display, sale, or dispensing of any items that fall within this category may result in the removal of the Vendor and may result in possible ineligibility to participate in future DCOC events.
- Security is the responsibility of each vendor. The DCOC is not responsible for loss or damage to vendor for any reason, except the Davis Chambers of Commerce's own intentional or fraudulent acts.
- Vendor is responsible for all waste in the exhibitor area. All trash and recycling must be placed in the large bins located near the parking lot area.
- Vendor space is non-transferable without the express/written consent of chamber staff member.
- No vendors shall share booth space with other members or nonmembers.
- Vendor spaces shall not be fully reserved until payment is received.
Booth Rules:
- Booth assignments are made by the DCOC Staff based on operational and space requirements for the event. While DCOC does its best to accommodate particular space location requests, they are not guaranteed.
- Booth spaces are for individual vendors and may not be shared.
- All vendors are individually responsible for the collection and payment of any state and local taxes on items sold.
- I understand that I am agreeing to indemnity, defend and hold harmless the DCOC pursuant to the terms listed above.
- I understand that I must have insurance and payment submitted no later than August 9th, and if payments and/or insurance certificate is not received by deadline, my ability to participate in the event in not guaranteed.
- I understand that assistance with load in/out is not guaranteed. It is recommended that I bring a cart or wagon to help me carry my items to my assigned booth space.
- I understand that I must check in at the Vendor Unload upon arrival and prior to setting up.
- I understand that there is no electricity available for use at the event. Generators may only be used with expressed/written consent from DCOC staff member. Requests to utilize a generator at my booth must be made no later than August 16th, 2025. submit your request to [email protected].
- I understand that if I bring a generator without prior approval, I may be asked to cease use of generator during event or be required to move my entire booth during the event.
- I understand that it is my responsibility to dispose of all the waste generated by my booth, staff or customers and must dispose of all garbage and recyclables in the appropriate bins located in the waste bins in parking lot area.
The DCOC encourages Vendors to preplan their event to keep waste at a minimum.
- I understand that I may not begin my booth breakdown until the close of the event at 8:30 pm.
- I understand that there is no vehicle access on the event turf, under any circumstances. Vendors who drive on turf without staff permission during load in and breakdown may result in the removal of the vendor and may result in possible ineligibility to participate in future DCOC events.
- I understand that unless I am a registered food vendor, I may not give away or sell food or drink items at my booth. Exception - small individual prepackaged candies are okay to give away as prizes.
- I understand that I may not solicit my business at other vendor booths during event hours.
- I understand that I may not put stakes in the ground to secure my tent. Sandbags and other weights to hold tent are approved for use.
- I understand that at event close, I am required to place my folded chairs on top of the table at my booth. I will not break down table and leave on turf.
- I understand and will not hold the DCOC responsible for damage/loss at my booth of supplied table and chairs. Any damage due to Vendor negligence to tables or chairs may result in a charge after the event to my business.
- I understand that the DCOC cannot accept pre-delivery of my items for the event prior to event day.
- I understand that I must have my booth set up and ready to go at 5:00 pm on event day.
- I understand that I am not allowed to use latex, mylar or other types of plastic balloons as giveaways or décor at my booth. Any business using balloons for any reason will be asked to remove them during the event. As part of our commitment to our ongoing partnership with Yolo Basin Foundation to keep balloons from ending up in the wetlands, the DCOC STRONGLY encourages you to utilize other options instead of balloons. Paper lanterns are a good substitute for balloons.
An acknowledgement and a copy of the Vendor Agreement will be emailed to you once your submission is received.
I, acting on behalf of my company, acknowledge that I have read and fully understand the terms presented above: